Case study: How to manage large files in the cloud

1. Difficulty in transferring large files

There is a lot of data to be collected during project research, and much of it is audio and video files.

For example, a teacher wants to study the stone carving culture of ancestral temple, he needs to  collect a large amount of stone stele information in the form of videos and pictures; if a student wants to do a project to study the characteristics of a certain dialect, he needs to preserve information in the form of audio and video interviews during field surveys.

These types of pictures, audio and video materials are often very large. When sharing them with others from the hard drive, email and WhatsApp cannot send files that are too large, so they can only be copied from the hard drive on site, which is very inconvenient and there is also the risk of hardware loss or damage!

Solution: Use Fileshow's external links/cloud attachments to transfer large files, convert oversized files into external links, and then configure the link's validity period, password, designated organization personnel access, number of accesses, whether downloading is allowed, and other security management mechanisms. This can not only quickly transfer large files but also ensure that outbound documents are controllable.

2. Difficulty in document collection

Some surveys cover a wide range and require multiple people to provide information.

For example, a teacher applied for a project to investigate the protection status of ancient buildings in different regions, and required students in the college to collect information on local ancient buildings after returning home.

When compiling the information, the teacher gave everyone an email address, but found that there were too many files, and downloading and saving them was time-consuming and laborious.

Solution: Use Fileshow's file collection link to quickly collect multiple files, create a project collection folder and generate a file collection link or QR code, and let students click the link or scan the QR code to select the photos, videos and other files they have taken and upload them by themselves.

3. Difficulty in team sharing

Some projects are team projects, and files and data must be shared synchronously in a timely manner.

For example, a teacher and students jointly applied for a project on the psychology of left-behind children. The teacher instructed several students to collect and organize different parts of the data. In order to keep the information of team members consistent, the teacher asked everyone to send the data to the established project group every day.

In this sharing method, files are scattered in the message group, and discussions around files are often interrupted by chat messages. Files must be uploaded again after being updated.

Solution: Establish a research project file library in Fileshow. All project files and materials are stored in this file library. Drag all team members into the file library to share files and keep information synchronized.

In project research, files are the main information carrier. If a lot of time is spent on file sharing, transmission, and collection, the research experience will be poor, and the time for processing key information will be compressed, which is not conducive to forming scientific and accurate research results.

Not only in colleges and universities, and not limited to project research, the above file pain points are very common. As long as files are involved, there will be needs for large file transmission, file collection, file sharing, etc.